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P&IR DIVISION |
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FCI
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Quality Plan
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Doc.No. : P&IR/QP/02
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Title :
FRAMING STAFF REGULATIONS & CPF REGULATIONS
& AMENDEMENT THERE OF. |
Issue No. : 01
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Approved by:
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Page 1 of 1 |
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Page Rev No. : 0
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Effective Date:
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref Doc/ Record
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Acceptance
Criterion |
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1&2
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Examination w.r.
to
Reference
Documents.
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If the query is
related to Staff regulation then
it is examined
with reference to the following:
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Existing Staff
Regulations.
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Govt. of India
instructions
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The practice
being followed by other Public Sector Enterprises.
If the query is
related to CPF Regulations ,then its is examined with reference to
the following:
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EPF&MP Act,
1952 (Employee Provident Fund & Misc. Provisions Act)
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The direction
received from RPFC (Regional provident Fund Commissioner).
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Concerned File/
FCI Staff Regulations |
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Content |
The proposal
should include.
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Justification
of demand which should be supported by relevant rules/ Procedure.
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In some cases,
financial implication shall be worked out in the proposal to
project the financial impact of implementation of this regulation
of F.C.I.
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Concerned file
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6 |
Contents of
Notification
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Draft
notification shall be prepared based on the proposal approved by
Board/Executive Committee. It should contain all necessary
Guidelines
required for implementation purposes.
It should be
vetted by Legal Division before
Submission to Ministry |
Draft
notification for
New/ amended Staff regulations/ CPF regulations. |
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8. |
Time |
The approved
notification shall be submitted to
Secretary FCI
within 2-3 days of receipt. |
Approved
Notification. |
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9. |
Time |
The circulation
of Notification should be to all Regions/Zones within 15 days of
receipt of approved notification from Ministry.
The amendment in
Staff Regulation is carried out within 15 days of receipt of approved
notification from Ministry. |
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FCI |
QUALITY PLAN |
Doc.No. : P&IR/QP/01
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Title :
FRAMING STAFF REGULATIONS & CPF REGULATIONS
& AMENDEMENT THERE OF.
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Issue No. : 01
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Approved by:
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Page 1 of 1 |
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Process/
Activity Stage |
Parameter |
Page Rev No. : 0
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Effective Date
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Measurable Parameters (critical to Quality) |
Ref Doc/ Record
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Acceptance Criterion |
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1. |
Format |
The work load
Data should be received from field offices in the prescribed format
for Depot and Technical staff and staff for Distt. Offices along with
other data as required for determining word load. |
Prescribed
formats for work load Data and concerned file |
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Complete details
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All the format
should be completely filled and signed by competent authority. |
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2. |
Review Criteria
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The data
received from the Depot offices is reviewed against following norms
to workout the manpower requirement on the basis of storage capacity
and other operational parameters as Railway siding, weight bridges
turnover, Procurement , Movement etc.
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For Tech.
Staff- Bajpai Committee of Depot. Norms, 1976.
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For Depot
- -do- Staff.
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For Distt.
- Vasudeva Offices Staff Committee norms 978.
The
consolidation of manpower strength (Distt. & Depot wise ) is done in
the prescribed format.
The assessment
of additional manpower requirement is worked out w.r. to the existing
sanction.
The yearly
financial implication of additional manpower requirement is worked
out and included in proposal. |
Concerned file.
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3. |
Complete-ness
&correct-ness |
The proposal is
reviewed for its correctness & completeness before approval by
M.D./Chairman/Board. |
Proposal for
change of man-power strength /reorganization. |
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6. |
Communication
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Approval of the
sanctioned strength is communicated to all offices & Hqrs. |
circular
/instruction/ Concerned File. |
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Time |
The approval of
sanctioned strength is generally communicated with in a week’s time
of receiving. |
circular
/instruction/ Concerned File |
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1A &
1B |
Evaluation of
Demand |
Evaluation of
details sent in support of justification submitted by Region/Zone/HOD
of Hqrs.) in the light of existing norms and prescribed operational
parameters. |
Concerned File
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1B&2B |
Review of Demand
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The
Recommendation received is checked:
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For
correctness of facts indicated in proposal with respect to Data
available with Hqrs.
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For increase
in work load in terms of Storage capacity ,Procurement, Movement,
Purchase-sales turnover, Georgraphical spread etc. to workout
additional manpower requirement.
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Concerned File
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FCI |
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QUALITY PLAN |
Doc.No. : P&IR/QP/03
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TITLE:
IMPLEMENTATION OF WAGE REVISION IN RESPECT OF CATEGORY III & IV IDA
EMPLOYEES OF CORPORATION ON BASIS OF NEGOTIATION WITH
UNION . |
Issue No. : 01
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Approved by:
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Page 1 of 1 |
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Process/
Activity Stage |
Parameter |
Page Rev No. : 0
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Effective Date
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Measurable Parameters (critical to Quality) |
Ref Doc/ Record
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Acceptance Criterion |
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1. |
Format |
The work load
Data should be received from field offices in the prescribed format
for Depot and Technical staff and staff for Distt. Offices along with
other data as required for determining word load. |
Prescribed
formats for work load Data and concerned file. |
|
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Complete details
|
All the format
should be completely filled and signed by competent authority. |
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2. |
Review Criteria
|
The data
received from the Depot offices is reviewed against following norms
to workout the manpower requirement on the basis of storage capacity
and other operational parameters as Railway siding, weight bridges
turnover, Procurement , Movement etc.
-
For Tech.
Staff- Bajpai Committee of Depot. Norms, 1976.
-
For
Depot - -do- Staff.
-
For
Distt. - Vasudeva Offices Staff Committee norms
978.
The
consolidation of manpower strength (Distt. & Depot wise ) is done in
the prescribed format.
The
assessment of additional manpower requirement is worked out w.r. to
the existing sanction.
The yearly
financial implication of additional manpower requirement is worked
out and included in proposal. |
Concerned file.
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3. |
Complete-ness
&correct-ness |
The proposal is
reviewed for its correctness & completeness before approval by
M.D./Chairman/Board. |
Proposal for
change of man-power strength /reorganization. |
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6. |
Communication
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Approval of the
sanctioned strength is communicated to all offices & Hqrs. |
circular
/instruction/ Concerned File. |
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Time |
The approval of
sanctioned strength is generally communicated with in a week’s time
of receiving. |
circular
/instruction/ Concerned File |
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1A &
1B
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Evaluation of
Demand |
Evaluation of
details sent in support of justification submitted by Region/Zone/HOD
of Hqrs.) in the light of existing norms and prescribed operational
parameters. |
Concerned File
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1B&2B |
Review of Demand
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The
Recommendation received is checked:
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For
correctness of facts indicated in proposal with respect to Data
available with Hqrs.
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For
increase in work load in terms of Storage capacity ,Procurement,
Movement, Purchase-sales turnover, Georgraphical spread etc. to
workout additional manpower
requirement.
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Concerned File
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FCI |
QUALITY PLAN |
Doc.No. : P&IR/QP/04
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TITLE:
IMPLEMENTAL OF SCALE OF PAY / ALLOWANCES/ PERKS IN RESPECT OF
EXECUTIVE BELONGING TO IDA PATTERN. |
Issue No. : 01
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Approved by:
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Page 1of 1
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Page Rev No. : 0
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Effective Date
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Process/
Activity Stage |
Parameter |
Measurable
Parameters (critical to Quality) |
Ref Doc/ Record
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Acceptance
Criterion |
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1A. |
Content |
The DPE
guidelines are checked for the scale wise revision of pay,
allowances, perks for executives. |
DPE guidelines.
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1 |
Constituents of
Mgmt. Committee |
It is chaired by
the E.D(P).The members include AFA(finance), M(P&IR), M(A/Cs), J.M(A/Cs),J.M(E.P){
Member Secretary) & other associates as nominated by the Management.
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Concerned file
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2. |
Time ,date and
venue |
Time, date &
venue of discussion is informed to officers and Management committee.
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Concerned file
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3 |
Content |
The proposal
shall include;
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he points
discussed and agreed are included.
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The financial
implication involved on account of revision of pay scale.
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Concerned file
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9 |
Communication
to all |
The
communication shall include the approved proposal and it should be
sent to all Regions/Zone/Hqrs for implementation. |
Concerned file
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Time |
With in 3-4
days. |
Concerned file
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FCI
|
Quality Plan
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Doc.No. : P&IR/QP/07
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TITLE:
: RECOGNITION OF STAFF UNIONS BASED ON THE ELECTION HELD BY CHIEF
ELECTION COMMISSION UNDER SECRET BALLOT BOX SYSTEM IN COMPLIANCE OF
SUPREME COURT JUDGEMENT DATED.
17-2-95 . |
Issue No. : 01
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Approved by:
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Page 1of 2
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Page Rev No. : 0
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Effective Date:
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Process/
Activity Stage |
Parameter
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Measurable
Parameters (critical to Quality) |
Ref Doc/ Record
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Acceptance
Criterion |
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3. |
Communication to
all. |
Correspondence
shall be sent to all alive existing trade unions indicating the date
& venue of meeting along with placement at Notice Board and copy to
all ZMs & SRMs. |
List of existing
Union . |
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6&7.
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Format
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The voter list
should be in the prescribed proforma and all details shall be
completely filled work Centre wise.
The objections
raised by Unions for discrepancies are resolved by regularsing the
list of eligible voters by taking care of the cases of transfer,
retired persons etc. |
Concerned file
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10. |
Criterion for
polling & Presiding officer. |
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The Presiding
& Polling Officers should of Cat.I &II.
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They should
not be attached with any union.
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The polling
centre should be nearest to the working centre of employees as far
as possible.
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Concerned file
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11 |
No. of Polling
Centres, Strong room & Counting centre. |
No. of Polling
Centre, Strong room & counting centre are decided as per the
recommendation of OSD (Election) suggested by concerned
Regional/Zonal office.
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The Strong
Room & counting centre shall in the same premises.
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Polling Centre
shall indicate the No. of Voters attached with each work centre,
No. of work centre attached to polling centre and details of the
polling party.
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Concerned file
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12. |
Secrecy
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Printing of
ballot paper shall be secret preferable in Govt. press.
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The ballot
paper should be checked by concerned team for-No. of ballot paper
in one book
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It should be
numbered
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It should free
from damages,cut, duplicity,Shortage.
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Printing of
symbols, written matter should be good quality.
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It should in
English, Hindi & concerned Regional language in required No. as per
indent placed.
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Indent to
printer (Printing agency) |
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14 |
List of material
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The list of
material required for election should include:-
Ballot box,
Voter list, seal paper account, Inkpad, |
Concerned file
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FCI
|
Quality Plan
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Doc.No. : P&IR/QP/07
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TITLE:
: RECOGNITION OF STAFF UNIONS BASED ON THE ELECTION HELD BY CHIEF
ELECTION COMMISSION UNDER SECRET BALLOT BOX SYSTEM IN COMPLIANCE OF
SUPREME COURT JUDGEMENT DATED.
17-2-95 . |
Issue No. : 01
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Approved by:
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Page 2of 2
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Page Rev No. : 0
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Effective Date:
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Process/
Activity Stage |
Parameter
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Measurable
Parameters (critical to Quality) |
Ref Doc/
Record |
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Acceptance
Criterion |
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sign ink, Ballot
paper Account, cloth for ballot box, seal, candle, thread, needle,
blade, scale, Envelope. etc. |
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15. |
Training
schedule |
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Training
should include the following aspects:
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Counting of
ballot paper to ensure there is no duplicity, shortage, wear and
tear etc.
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Verification
of pollig items in kit.
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Opening,
closing and sealing of ballot box before commence-ment of polling
and at the end of polling.
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Concerned file
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19 |
Basis of
Recognition |
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Based on the
results received from CLC.
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The National
level Union is recognized taking into account the maximum votes
secured by the Union all over are India .
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The Zonal
level Union is recognized taking into the maximum votes secured by
Union at Zonal level.
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The Regional
level Union is recognized taking into the maximum votes secured by
the Union at Regional level.
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Concerned file
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19 |
Duration
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The Union
/Unions are recognized for a period of 5 years as per the Supreme
Court order dated 17.2.1995. |
Concerned file
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